Code of Conduct Policy

Official College Policy

1. Preamble

All members of the Vanier College community have the right to study or work in an environment that is safe and welcoming

Based on the College’s mission and values and with respect for other by-laws, policies and procedures in effect, this policy sets forth principles, guidelines and norms of behaviour expected from all individuals of the Vanier College community.

The purpose of the Policy is to ensure a respectful, favourable and safe environment that promotes learning activities and integrates the development, well-being and safety of persons, while ensuring the protection of College property.

2. Scope

2.1. This Policy applies to non-academic misconduct.

2.2. Nothing in this Policy shall be construed to limit freedom of expression as provided by law, provided such activities are orderly, do not disrupt College operations, and do not unreasonably interfere with the right of other members of the College community to use and enjoy the College’s learning and working environment and facilities.

2.3. This Policy is not intended to interfere with any other provisions of any collective agreements or contracts applicable to employees, or the criminal justice system. In addition, nothing in this Policy precludes an individual from exercising their rights under a collective agreement, management agreement, or from seeking alternate routes such as the criminal justice system and the Quebec Human Rights Commission.

2.4. Where the circumstances giving rise to a complaint intersect with or violate more than one institutional policy, those responsible for initiating the process will confer to determine which process should be applied, which takes precedence, and whether multiple procedures are warranted. Investigations under this Policy may be carried out prior to, simultaneously with, or following criminal arrest or civil/criminal proceedings, at the discretion of the College authorities.

2.5. This Policy applies to:

• All members of the College community, as well as visitors, subcontractors, and renters.
• Student conduct from admission to a course or program until that person has completed the course or graduated from the program, even though the conduct may occur before classes begin or after classes end, as well as during the academic year and during periods between terms of actual enrolment.
• All conduct that occurs on the College campus or that occurs in online College activities.
• Off-campus conduct at a College sanctioned event or activity or when the member of the College community is acting as a designated representative of the College or a student organization, club, or team, or under the direct or indirect supervision of the College.

Examples of such College related activities may include, but are not limited to the following:

• clinical and stage placements
• College teams travelling to and from, and/or partaking in off- campus events
• competitions or any event where employees or students represent the College

2.6. Any member of the College community who engages in misconduct either directly, indirectly or as an accomplice is subject to the disciplinary sanctions of this Policy, regardless of the action or inaction of civil authorities. Nothing in this Policy precludes the College from referring an incident to the appropriate law enforcement agency, including Campus Safety and Security before, during, or after disciplinary action is taken by the College under this Policy.

2.7. All members of the College community are subject to all local, municipal, provincial, and federal laws, and/or civil proceedings notwithstanding, and in addition to, disciplinary action taken by the College.

2.8. For an incident that occurred outside of the purview of the College, the same support and services are available to the student or employee and the College will take all reasonable actions to address any safety or security concerns on campus.

3. Definitions

In this policy, the following terms are defined as follows:

Activities

Any activity that falls within the mission or operations of the College including, for example, courses, internships, laboratories, and other training activities; as well as any social, sport, or cultural activity.

Bystander Intervention

A philosophy and strategy for the prevention of all types of violence. It encourages individuals to be proactive and to safely help those around them by intervening when they are witness to situations involving violence. Intervention may include: checking in with the parties involved, creating a distraction, asking the person involved to stop, reporting the situation to an authority, enlisting others for help or documenting the circumstances.

Civil Behaviour

Treating others with dignity and respect and acting with regard to other’s feelings.

College

The general and vocational teaching institution (Vanier College).

College Authorities

The Office of the Director General or any person to whom it delegates responsibility for applying the provisions of this policy or responsibility for an activity.

College premises

Buildings and grounds owned by the College, including the residences, any building rented by the College under a lease or agreement and that is under the effective control of the College, and any place where an activity under the College responsibility is taking place.

Complainant

Within this Policy, the term “complainant” refers to an individual who initiates a complaint procedure.

Complaint

A complaint is the administrative process for reporting an alleged offence to the College.

Confidentiality

Confidentiality pertains to the treatment of information. Private and personal information and information relating to the health and welfare of an individual should be accessed only on a strict need-to-know basis and handled and stored with care, and in accordance with the Act Respecting Access to Information and the Protection of Personal Information. 

Cyberviolence

Online behaviours that negatively impact a person’s physical, psychological or emotional well-being. Cyberviolence can include harassment, cyberbullying, cyber-racism, impersonation, cyberstalking and sexual cyber violence.

Cyber Racism

Online racial discrimination, defined as “…denigrating or excluding individuals or groups on the basis of race through the use of symbols, voice, video, images, text, and graphic representations.”

Cyber Stalking

Repeatedly sending messages that include threats of harm or are highly intimidating or engaging in other online activities that make a person afraid for their safety (depending on the content of the message, it may be illegal).

Discrimination

Direct, indirect or systemic unfair treatment of a person or group in comparison to others based on the grounds under the Quebec Charter of Human Rights and Freedoms, that deprives them of equal rights in the workplace or place of study. The prohibited grounds include, race, colour, sex, gender identity or expression, pregnancy, sexual orientation, civil status, age (except as provided by law), religion, political convictions, language, ethnic or national origin, social condition, a disability or the use of any means to palliate a disability.

While Harassment and Discrimination can impact all members of society, some individuals may be disproportionately affected as their membership in certain social groups exposes them to systemic discrimination and systemic barriers to opportunity on various intersecting grounds such as gender, gender identity and expression, sexual orientation, racialization, religious or cultural affiliation, age, Indigeneity, national or ethnic origin, immigration status, disability/ability, medical conditions, or socio-economic status. Such factors can also have an impact on one’s needs and choices regarding recourses. All members of the College Community will therefore be treated equitably under these procedures with consideration of these historic systemic influences, and all allegations of discrimination and/or harassment will be handled in a fair, unbiased, and timely manner.

Direct, indirect or systemic unfair treatment of a person or group in comparison to others on the basis of a prohibited ground under the Quebec Charter of Human Rights and Freedoms, that deprives them of equal rights in the workplace or place of study. The prohibited grounds include, race, colour, sex, gender identity or expression, pregnancy, sexual orientation, civil status, age except as provided by law, religion, political convictions, language, ethnic or national origin, social condition, a disability or the use of any means to palliate a disability.

Employee

Individuals hired by the College for full-time, part-time, regular or temporary positions in all categories of employment (teachers, professionals, support personnel, casual employee, contractual employee, Coordinators, Deans, Directors, the Academic Dean and any other manager).

Harassment

Vexatious behaviour in the form of repeated hostile or unwanted conduct, verbal comments, actions or gestures that affects an individual's dignity or psychological or physical integrity and that results in a harmful work or study environment whereby the individual does not feel safe and feels constantly humiliated and offended. A single serious incidence of such behaviour that has a lasting harmful effect on an individual may also constitute Harassment. This definition includes unwanted comments, acts, or gestures of a sexual nature (Sexual Harassment). Such behaviour that is based on a personal characteristic listed in the prohibited grounds of the Quebec Charter of Human Rights and Freedoms is considered as Discriminatory Harassment.

Person (Members of the College Community)

Any individual present at the College to study, to work, visit or for any other reason, including but not limited to:

• Student: Any person enrolled in a course of study or training activity organized by the College.
• Employee: Individuals hired by the College for full-time, part-time, regular or temporary positions in all categories of employment (teachers, professionals, support personnel, casual employee, contractual employee, Coordinators, Deans, Directors, the Academic Dean and any other manager).
• Subcontractors or Renters: Includes all individuals who enter into a contractual agreement with the College. This includes working at the College for an external organization that is under contract with the College to complete work on campus or off-campus in conjunction with the College and/or members of the College community. It can also include those who rent the use of our facilities for events or activities.

Private Information

Private and personal information does not include publicly available information that is lawfully made available to the general public.

Procedural Fairness

Procedural fairness principles encompass the following elements:

• if a decision-maker is intending to consider a matter which may affect a person’s rights, that person should be informed of the matter;
• the person should be given a reasonable opportunity to make oral or written submissions to the decision-maker on the matter being considered;
• the person is entitled to know and answer to the case against them, that is to say, be informed of and be given the opportunity to respond to all information submitted which might influence a decision, prior to the decision being made;
• the person should be told the reasons for the decision;
• the decision-maker should act in a manner which is unbiased, fair and open-minded.

Resolution

Resolution is considered to be achieved when the respondent(s) accept(s) either:

• Acknowledge responsibility and agree(s) to stop the behaviour that gave rise to the complaint(s); or,
• Corrective measures or sanctions are imposed

Respondent

Refers to a person who is the subject of a College complaint or alleged report of misconduct.

Romantic and Sexual Relationships

A consensual romantic and sexual relationship between two people is not harassment. Romantic and sexual relationships between faculty members and students, between supervisors and employees or employees and students are ones in which a power differential may exist. Those holding positions of authority will not abuse the power with which they have been entrusted. An abuse of that power differential creates a negative environment for work and study and casts doubt on the validity of the consent to such a relationship.

Sexual Assault

An act that is sexual in nature, with physical contact, committed by an individual without the consent of the survivor/victim, or in some cases, through emotional manipulation or blackmail. It is an act that subjects another person to the perpetrator’s own desires through the abuse of power, through the use of force or coercion, or through implicit or explicit threats. Sexual assault is an attack on a person’s basic human rights, particularly their rights to physical and psychological integrity and to personal security. Sexual assault includes all unwanted sexual activity such as any unwanted sexual grabbing, kissing, fondling, oral or anal sex, “stealthing” (condom removal or tampering without consent during a sexual activity), birth control interference, intercourse or other forms of penetration, as well as rape or attempted rape. Sexual assault can occur between strangers, acquaintances, spouses, within dating relationships, or in any other relationship. Sexual assault is also an offence under the Criminal Code of Canada. 

Sexual Cyber Violence

• Sexual harassment carried out using information technologies such as social media.
• Sending comments of a sexual nature regarding the person’s physical characteristics or threats of sexual assault constitute sexual cyber- violence.
• Disseminating or threatening to spread rumors or disseminate photographs, audio or video recordings of moments of sexual intimacy without the consent of the person

Sexual Harassment

Sexual harassment is included in the definition of psychological harassment. It can thus be defined as any vexatious behaviour of a sexual nature in the form of repeated and hostile or unwanted behaviour, verbal comments, writings, actions or gestures that affects the individual’s dignity or psychological or physical integrity and that results in a harmful work or study environment for the said individual or community.

A single serious incidence of such behaviour that has a lasting harmful effect on the individual may also constitute harassment.

Sexual Violence

Refers to any form of violence committed through sexual practices or by targeting sexuality or gender. This concept also refers to any other misconduct, including that relating to sexual and gender diversity, in such forms as unwanted direct or indirect gestures, comments, behaviours, or attitudes with sexual connotation, whether enacted person to person or through a technological device. It includes sexual assault, sexual harassment, sexual cyber-violence, queerphobia, transphobia and sexism.

This definition applies regardless of the age, sex, gender, culture, religion, sexual orientation, or gender identity of those involved (survivor/victim or perpetrator), regardless of the type of sexual gesture or the environment in which it was made, and regardless of the nature of the relationship between the survivor/victim and the perpetrator.

Social Media

Means any platform that allows users to generate and share content and information publicly or privately including, without limitation, any social network, application, blog, social news aggregator, online chat forum, internet website, intranet site, video, recording or other virtual media, including, without limitation, Facebook, Twitter, LinkedIn, Instagram, Flickr, Snapchat, WhatsApp, YouTube, TikTok, Zoom, Google Hangout, Messenger, and any other Social Media platform that might be created in the future or find wider use than at present.

Writing

Any written information including printed and, including among others, electronic documents or correspondence, emails, and messages posted on social media or on the Internet.

4. Roles and Responsibilities

4.1. All members of the College community are responsible for:

• Acting in a manner that is consistent with the values of the College.
• Abiding by all Vanier College Policies and Guidelines.
• Exercising freedoms with honesty, integrity and respect for the principles of justice, equality, and human rights.
• Contributing to making the Vanier College community safe, respectful, and inclusive.
• Refraining from conduct that jeopardizes or endangers the health, safety, well-being, or dignity of any person.
• Safely intervening when witnessing situations. Bystander intervention.
• Reporting any risk or breach of the Policy to a College authority.
• Cooperating with College authorities in the investigation, and/or resolution of complaints pursuant to this Policy.

4.2. The Director General is responsible for:

Ensuring a safe and healthy learning and working environment through the supervision and application of this Policy.

Application of the Student Appeals Process.

4.3. The Director of Student Services or Delegate is responsible for:

• Application of the Policy for students.
• Ensuring student rights and responsibilities are respected.

4.4.The Director of Human Resources or Delegate is responsible for:

• Application of the Policy for employees.
• Advising Managers and College administrators regarding the Policy and its processes.

4.5. The Academic Sector is responsible for:

Ensuring orderly learning environments and safe operation of activities within areas of responsibility through informal resolution and management of minor complaints and behaviours. Please refer to IPESA.

4.6. Managers are responsible for:

Receiving and acting on information, complaints and concerns from students and employees regarding the Policy.

4.7. The Student Advocate is responsible for:

• Informing students of their rights and responsibilities.
• Providing advocacy support services.

4.8. The Social Service Officer (Student Code of Conduct Office) is responsible for:

• Promoting the rights, well-being and safety of community members.
• Coordinating and implementing prevention and outreach initiatives designed for students.
• Exercising a case management approach that is values-based.
• Offering a program and services to develop learning and help students who commit disciplinary offences to make amends and stay enrolled.
• Applying the Code of Conduct procedures, for students, as outlined in Annex I.

4.9. Vanier College Security Services is responsible for:

• Receiving reports and responding.
• Conducting preventive security patrols in all buildings and grounds of the College.
• Monitoring the alarm and video-surveillance systems of the College.
• Investigating any illegal activities that may occur on campus.
• Liaising and advising with College authorities on matters related to security and safety.
• Enforcing College policies and applicable regulations, laws and codes.

Expectations of Conduct

5. General Provisions

Every person present on College premises or that participates in its activities shall, in so doing, be required to comply with the laws and regulations in force in Quebec and the policies and procedures in effect at the College. Without limiting the generality of the foregoing, and subject to any other recourse that the College may exercise, every person is liable to sanction where that person, notably:

5.1. Commits any criminal act on or in relation to Vanier College, campus property and or members of the Vanier College community. Anyone found to have done so may be reported to law enforcement.

5.2. Obstructs College activities or impedes the process of an investigation.

5.3. Does not exhibit civil behaviour – All members of the Vanier College community are expected to treat others with dignity and respect. This includes:

• 5.3.1. Respecting differences, ideas and opinions.
• 5.3.2. Listening and seeking common ground when differences occur.
• 5.3.3. Exhibiting respect, integrity and attentiveness in providing services to others.
• 5.3.4. Cooperating and collaborating with others.

5.4. Obstructs the health, safety or integrity of persons.

5.5. Any act of racism, sexism, or discrimination.

5.6. Acts in any way that causes prejudice to others.

5.7. Uses any defamatory, hateful, offensive, or vulgar written or spoken statements. 

5.8. Acts in any way that disrupts the learning environment.

5.9. Exhibits disruptive, offensive or irresponsible behaviour.

5.10. Engages in any sexual activity or lewd behaviour on Vanier College campus.

5.11. Violates the provision of this policy, incites another person to violate the provisions of this policy or participates in any way in such a violation.

5.12. Knowingly, falsely accuses another member of the Vanier College Community with an offence under the regulations, policies, code or collective agreement to which the accused member is subject.

6. Violence

Vanier College takes all measures to ensure a safe learning and working environment for students, faculty and staff. Any act of violence in any form will not be tolerated. Acts of violence include:

6.1. Any violation of any provision of the Sexual Violence Prevention & Response Policy & Procedures; This includes but is not limited to:

• 6.1.1. Sexual Harassment
• 6.1.2. Sexual Assault
• .1.3. Sexual Violence
• 6.1.4. Sexual Cyber-Violence

6.2. Assault, or physical, verbal or psychological abuse against any person or persons.

6.3. Threats, either directly, or indirectly, against the physical, psychological, emotional, academic or professional safety, wellbeing, and integrity of any person.

6.4. Bullying - any act of intimidation, defamation, coercion, and or humiliation.

6.5. Cyberbullying - any act of intimidation, defamation, coercion, humiliation through any electronic or digital platform. This includes the non-consensual distribution of intimate images. 

6.6. Possession, carrying, storage, and use of weapons or imitation weapons on College premises. Any object that is used with the intent to injure, threaten, intimidate or mislead others into believing that their safety is compromised.

6.7. Any activity or demonstration that requires the use of weapons or false weapons shall first be authorized in writing by College authorities (The Office of the Code of Conduct and Vanier College Security) and shall be restricted to specific locations. Any such request shall indicate the date, place, and course or event during which the use of a weapon or an imitation weapon is planned. The person shall keep the authorization on hand at all times and places during the activity.

6.8. Any violation of any provision of the Harassment and Discrimination, Prevention and Resolution Policy. Any form of harassment and/or discrimination as defined by the Quebec Charter of Human Rights and Freedoms and the Act Respecting Labour Standards in Quebec.

6.9. Any form of harassment or intimidation.

6.10. Any form of discrimination. 

7. Disruptive Behaviour in the Learning Environment

Appropriate standards of behaviour are outlined in the Institutional Policy on the Evaluation of Student Achievement (IPESA), section 11.1. A teacher has the right to address inappropriate behaviour in the classroom in accordance with these policies. 

8. Disruptive Behaviour in the Online Learning Environment

Students are expected to behave as if attending lectures in person and show respect and decorum online. This includes public and private chat in the online class platform. The following are considered inappropriate actions in the learning environment and violations of the Code of Conduct policy:

8.1. Entering a virtual classroom one is not registered for. Access to a virtual classroom is reserved exclusively for registered participants in that course and guests invited by the teacher responsible for the course.

8.2. Sharing one’s Vanier connect credentials or the virtual classroom link with anyone unauthorized to be in the course. Such instances may be considered fraud. Refer to IPESA 11.4.7. 

8.3. Use of pseudonyms. Students are expected to identify themselves by their full name that the College has on file, unless discussed with the teacher beforehand.

8.4. Using inappropriate images to identify themselves. This includes, but is not limited to: depictions of weapons, violence, racist symbols, or sexually explicit material. When your camera is turned off, the image must be either a photo of yourself or a blank image showing your full name. 

9. Abuse of Power or Trust

Manipulating a relationship with another member of the Vanier College community for personal gain.

9.1. All College employees and volunteers are in a position of authority over students and consequently must act to avoid any situations that might constitute an abuse of power or trust.

9.2. Because of this position of authority over students, an employee/student relationship cannot allow for freedom of consent in a romantic or sexual relationship. Consequently, it is the employees’ responsibility to decline any sort of advances made by a student and to explain to the student that this is inappropriate.

9.3. The abuse of power or trust, including but not limited to the manipulation of student work or psychological manipulation of students to one’s own ends; the offering of favours to students; the exertion of pressure on students to violate the policy or any other policy; the attempted seduction of a student, or, the actual seduction of a student, will result in sanctions, up to and including immediate dismissal, being imposed against the offender.

9.4. Conflict of interest concerns situations where an individual’s private or personal interests could influence decisions made in the performance of their job duties, or situations in which an individual uses their position for personal gain, or in the interest of their relatives, friends or to improperly further another person’s interests. Anyone who finds themselves in such a situation must disclose any real, perceived or potential conflict of interest to the competent authority, namely the manager responsible for the process or their immediate supervisor. 

10. Violation of Right to Privacy

Those who have access to information of a confidential or sensitive nature cannot use or manipulate such information for personal gain, or purposes other than what it is intended. This includes, not filming, photographing, recording and or publishing other individuals in any way shape or form without their expressed consent and permission to do so. 

11. Fraud

11.1. Any person found gaining advantage through deliberate acts of deception, falsehood or false pretense is liable to sanction.

11.2.Any person who falsifies or uses false documents or assumes the identity of another is liable to sanction.

11.3. Presenting falsified or fabricated medical documents, be it for personal or academic gain, is a criminal offence. Such acts will be sanctioned and may be reported to law enforcement. 

12. Tobacco, Cannabis and E-Cigarette Use

The use of tobacco or cannabis products and e-cigarettes is prohibited at all times anywhere on Vanier College campus and in all Vanier College buildings. It is prohibited to sell tobacco, nicotine or cannabis products on College premises. Please refer to The Prevention of Smoking Vaping on Campus Policy. 

13. Alcohol, Drugs and Controlled Substances

13.1. The possession, consumption, fabrication, distribution, or sale of alcohol, illegal drugs or any other controlled substance is prohibited on Vanier College campus.

13.2. If someone is found to be under the influences of alcohol and/or narcotics on College premises, College authorities will call upon Security Services to have the individual removed. Police and authorities may also be contacted and this person may be liable to sanctions.

13.3. Alcohol consumption may be authorized for special activities by College authorities. In such a case, the organizers must first have obtained the proper permit from the Régie des alcools, des courses et des jeux du Québec. Any group or individual who does not fulfill the obligations outlined in this permit is liable to sanctions. Please refer to Procedures on Serving Alcohol During A Social Event for further information.

13.4. Any advertising directly related to the consumption of alcohol or Cannabis is prohibited on College premises. 

14. Gambling

14.1. Gambling is prohibited except where authorized by College authorities and where the organizers have obtained the proper permit from the Régie des alcools, des courses et des jeux du Québec.

14.2. In addition, card playing, dice games or any other game which can be interpreted as gambling is prohibited on College premises regardless of whether money or goods are being exchanged between persons.

14.3. Internet gambling through the use of the College’s internet and technology systems would be considered an inappropriate use of these services and may result in sanctions including loss of these privileges. 

15. Use of College Property

15.1. Vanier College movable and immovable property (facilities, material, tools, computers, etc.) shall be used for its intended use and in accordance with College regulations. Any use shall be in accordance with the public welfare.

15.2. Persons using specialized facilities, such as the library, the laboratories, interfaith room, the Sports Complex, the multi-sport field, etc., shall comply with the regulations and guidelines specific to these facilities.

15.3. Anyone who leaves the College for an extended period (retirement, resignation, etc.) must return all College property (keys, laptops, books, etc.) within 48 hours of their departure from the College.

15.4. College property may not be used for personal purposes and/or benefit. 

16. Vandalism and Damage to College or Personal Property

16.1. Any person who uses property owned by the College is responsible for that property. Any person who damages College property through vandalism, abuse, or negligence is not only liable to the sanctions set forth herein, but may also be required to pay restitution to the College.

16.2. Any person who damages the property of another member of the Vanier College community through, vandalism, abuse or negligence is also liable to sanction. The College is however not responsible for damage to an individual’s personal property. Each person is responsible for obtaining personal insurance covering the risks deemed appropriate. 

17. Theft

Taking or procuring property that belongs to someone else, and doing so without the express consent of the owner, is considered theft. Any loss or theft of personal property should be reported to Vanier College Security. Any such violation will result in sanctions and may be reported to law enforcement. The College is, however, not responsible for the loss or theft of an individual’s personal property. Each person is responsible for obtaining personal insurance covering the risks deemed appropriate. 

18. Computer Systems Information

18.1. Technology material owned by the College is reserved exclusively for educational and administrative purposes and shall be used in accordance with the procedures described in the Acceptable Use of Information Technology, Computing Resources and Computer Facilities.

18.2. Any person who acts in a manner that compromises the protection of, or disrupts, College computer systems is liable to sanctions.

18.3. Any person who commits piracy, cyberbullying or accesses inappropriate websites or apps for non-educational purposes, such as ones containing pornography, racism, hate-laced material or gambling, is also liable to sanctions. 

19. Vanier College Name, Logo and Image

19.1. No one may use the College name, logo, or image without the express authorization of College authorities, according to the guidelines described in the Use of the Vanier College Name policy. 

19.2. Use of official College letterhead is reserved for administrators and employees in the performance of their duties and is prohibited for personal purposes. 

20. Respect for the Environment

Any person on College premises and/or anyone who participates in its activities shall act in accordance with the Vanier College Sustainability Policy.. Failure to use the proper disposal facilities to dispose of waste (garbage, recycling, compost bins) would constitute a contravention of this policy. 

21. Access to the College

Access to College premises is permitted during opening hours to every person who participates in its activities. Any person who does not have a valid reason for being present on College premises, and who violates this or any other College policy, may be immediately removed by security or police and/or sanctioned. 

22. Identification

22.1. College authorities may require proof of identity from any person on College premises. Any person who is unable to identify themselves, or who refuses to do so, may be immediately removed by security or police. Students and employees must have their Vanier College ID cards with them at all times while on College premises.

22.2. A student card or an ID card may be required as proof of identity in order to benefit from different services offered by the College or to participate in its activities. Failure to comply with the directives of employees acting in the performance of their duties may result in sanctions.

23. Keys to College Facilities

Non-authorized use or duplication of keys or cards providing access to College premises is strictly prohibited. 

24. Peaceful Premises and Noise

In order to respect the College’s mission, noise levels should be maintained at an acceptable level in order for regular activities to be carried out. 

25. Dress Code 

Every person shall wear appropriate attire and footwear for College activities on College premises. Attire that includes hate speech or malicious imagery or statements, specifically about a person or a group of persons, is prohibited. In addition, certain clothing and accessories may be prohibited to ensure the hygiene, health, and safety on certain College premises, namely in athletic facilities, laboratories, workshop and internship settings. 

26. Hazardous Materials

It is prohibited for any person, other than employees authorized by College authorities who also received adequate and up to date training, to possess, use, or transport any object, product, or hazardous substance on College grounds that may present a danger for persons or property, unless the handling of such substances is designated for pedagogical purposes. In this case, handling and use procedures must be approved by College authorities. Please refer to the policy Concerning Management of Hazardous Materials.

27. Skateboards, Bicycles, Inline Skates and Personal Modes of Transportation

These modes of personal transportation are prohibited inside College buildings. Further, no person shall use College property in a manner that is deemed unsafe or dangerous, such as for the performance of tricks and stunts. 

28. Parking

Any person who wishes to park their car on College premises shall use the spaces reserved for this purpose, have a parking permit or proof that the parking fees have been paid, and shall comply with the College’s Parking and Traffic Regulations. Traffic lanes providing access to the College must remain unobstructed at all times. Any vehicle found to be in violation of these parking and traffic regulations will be subject to fines and or towing at their expense. 

29. Animals

Domestic animals are strictly prohibited on College premises unless prior written authorization has been provided by College authorities, namely for guide or service dogs or for approved activities. Exceptionally, animals are permitted on College premises if associated with the Animal Health Clinic, the Animal Health Technology Program, or the Environmental and Wildlife Management Program. Please refer to the Guidelines on the Use of Service Dogs in Training and Service Dogs at the College for additional information. 

30. Food consumption

For reasons of hygiene, equipment safety, and respect for persons and the environment, it is prohibited to consume beverages or food in any place where there is a sign prohibiting consumption. 

31. Publicity on Campus Posters

Posters must be authorized by College authorities (Student Services) and shall comply with the College Guidelines for Posting on College Bulletin Boards. The requirement to have posters authorized does not apply to information posted within union or student association offices. 

32. Surveys, Solicitation, Sales and Advertising

Any act that promotes, sells, solicits, advertises, or informs shall first be authorized by the offices of Student Services or Communications and Corporate Affairs, and shall comply with the Guidelines for the Sales and Promotion of Products or Services. College authorities must approve the distribution of surveys. 

33. Electronic Devices, Videos and Photos

33.1. The use of all electronic devices is allowed except in any area where so indicated and may be forbidden for pedagogical purposes.

33.2. During classes or events organized by the College, it is possible that participants could be photographed, filmed or recorded. These may include outdoor activities, public events and class-related activities. If Vanier College or an individual wishes to use or print these photographs, videos or recordings for any lawful purpose, such as for publicity purposes, illustration, advertising and Web content, they must first receive documented consent from the individual or individuals. Photo, video and recording waiver forms are available at the Vanier Communications and Corporate Affairs office.

33.3 If pictures, videos or recordings contain nominal information concerning an individual or a group of people that could be identified, the use and conservation of these pictures, videos and recordings is subject to la Loi sur l’accès aux documents des organismes publics et sur la protection des renseignements personnels. 

34. Social, Sports and Cultural Activities

Activities to integrate new students or members shall be conducted in the manner determined by College authorities, with respect for the health, safety, and integrity of persons and College property. They shall also respect the right of each person to abstain from participating in such activities. Any person who commits acts or who encourages the commission of acts contrary to these principles is liable to sanctions. Specifically, inappropriate initiation activities such as hazing are expressly prohibited and liable to sanctions. 

35. External Activities

35.1 Any person who participates in College activities taking place outside the College premises shall behave in a manner befitting the role of a College representative and remains bound by this policy.

35.2. Any person who participates in an internship activity and who behaves in a manner deemed inappropriate by the authorities where the internship is taking place, or who breaches the rules of ethics or conduct related to such an activity, is liable to the sanctions provided herein. 

36. Copyright

Any person on College premises or for college purposes, who wishes to reproduce or use a work, whether written, audiovisual, or sound, in any way, on any media whatsoever, shall do so in accordance with the applicable laws on Canadian and international agreements on copyright and intellectual property. 

37. Procedures

37.1 Procedures for Students: Please refer to Annex 1 - Procedures for Students.

37.2. Procedures for Unionized employees of the College: Any unionized employee who contravenes the provisions of this policy is subject to corrective and or disciplinary measures in accordance with the appropriate clauses of the applicable collective bargaining agreement.

37.3. Procedures for non-unionized personnel: Any non-unionized employee who contravenes the provisions of this policy is subject to corrective and or disciplinary measures as deemed appropriate by the College and is subject to sanctions which may include a written warning, a suspension or the termination of employment ties depending upon the severity of the contravention.

37.4. Procedures for management personnel: Any manager who contravenes the provisions of this policy is subject to corrective and or disciplinary measures in accordance with the appropriate clauses of the Policy for Management Personnel. 

38. Application

38.1. The Director General is responsible for applying this policy.

38.2. In the event that the Director General is directly named in a complaint under this Policy, the Chairperson of the Board of Directors will be responsible for applying this Policy. 

39. Effective Date

This policy comes into force when adopted by the College Board of Directors and repeals any previous version. 

40. Policy Revision

This policy will be reviewed yearly for three years following its enactment. Subsequently, it will be reviewed every five years.